Records Specialist (Burbank, CA)

Our customer is a leading global media and entertainment company that creates and distributes a large portfolio of content and brands across television, film, and streaming and is available in over 200 countries and territories and over 45 languages. Headquartered in New York, NY with more than 30 office locations in the United States.

We are seeking a Records Specialist on a contract basis to support their business needs. This role is on-site in Burbank, CA.

Responsibilities:

• Review and prepare employee files for back-scanning and digitization in compliance with taxonomy and records retention policies
• Section and organize physical and existing electronic employee records prior to scanning
• Digitize physical employee files using multi-function scanning devices in accordance with indexing and taxonomy standards
• Upload digitized records and existing electronic files into electronic data management systems
• Review and manually process records rejected during OCR scanning
• Conduct regular audits of electronic file repositories to ensure accuracy, security, and proper indexing
• Track project progress and provide analytics, status updates, and timeline reporting
• Verify the completeness and accuracy of digitized employee records
• Maintain strict data integrity, confidentiality, and sensitivity when handling employee information
• Collaborate with HR, legal, and internal stakeholders to ensure compliance with records management and legal requirements
• Provide guidance and training to team members on back-scanning and cataloging best practices

Skills and Qualifications:

• High school diploma or equivalent
• Minimum of 2 years of experience in records management, document scanning, or related roles
• Demonstrated experience handling confidential and sensitive information
• Strong understanding of records retention policies and compliance requirements
• Proficiency with records management systems and document scanning equipment
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to work independently and collaboratively with internal stakeholders
• Strong written and verbal communication skills

Preferred Qualifications:

• Associate’s or bachelor’s degree in Information Management, Business Administration, or a related field
• Experience supporting large-scale file digitization or records transition projects

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.