Purchasing Coordinator

For more than 40 years, our Customer has been following science and seeking solutions to unmet medical needs. They are a biotechnology corporation that makes medicines to treat patients with serious medical conditions. Their goal is to use the power of genetic engineering and advanced technologies to make medicines that address unmet medical needs, and help millions of people worldwide.

We are seeking a Research Purchasing Coordinator on a contract basis to help support our Customer's business needs. This role is onsite in South San Francisco, CA - Zip Code (94080).

This role will manage the Purchase Order (PO) and Invoicing processes for funded contracts. The successful candidate will initiate the creation of POs, submit invoices against funded contracts, ensure data accuracy and integrity of such POs, and resolve issues related to non-payment and poor data quality. This role acts as a resource for the Research scientific community to address PO/invoice issues and requires strong collaboration with internal staff within Global Procurement, gRED Research and the Roche Services & Solution (RSS) function and external parties.

Responsibilities:

• PO Management: Manage the PO lifecycle by creating requisitions, monitoring, and facilitating PO closures to ensure accurate and up-to-date data.
• Invoice Handling: Manage the submission of invoices to ensure that all invoices are processed promptly and accurately (e.g., according to payment terms).
• Record Keeping: Deposit all fully executed funded contracts, including amendments, into the assigned repository to create and maintain POs as appropriate.
• Issue Resolution: Address issues related to non-payment and data quality, working to implement solutions and prevent recurrence.
• Stakeholder Collaboration: Collaborate effectively with internal Procurement teams, gRED Research Staff, Finance and external parties to ensure open communication, effective processes and efficient issue resolution.
• Data Accuracy: Maintain high standards of data accuracy, regularly reviewing and cleaning up data to ensure the integrity of the contracts and purchasing systems.
• Data Entry: Ensure relevant databases and systems are kept up-to-date with accurate data and detailed information.
• Process Improvement: Identify and potentially implement process improvements to enhance efficiency and accuracy within the PO lifecycle (i.e., requisition, approval, order creation, delivery, invoice submission and payment).

Skills and Qualifications:

• Proven experience in managing Purchase Orders and its lifecycle (e.g., PO requisition and creation, invoice submission, maintenance and close-out).
• Strong attention to detail and commitment to data accuracy.
• Focus on customer service, fostering trust and collaboration.
• Strong analytical skills, ability to occasionally work in an ambiguous environment and strong problem-solving skills.
• Strong collaboration and communication skills (both verbal and written) to work with internal and external stakeholders and proven ability to clearly articulate issues, rationale and solutions.
• Proficiency with procurement and invoicing systems.

Preferred:

• BA/BS and/or demonstrated relevant work experience
• Experience working in a Finance or Procurement environment
• Familiarity with automated systems for PO management and invoicing
• Ability to contribute to or lead process improvement initiatives

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.