Sales Coordinator (Indianapolis, IN)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Sales Coordinator on a contract basis to help support their ongoing business needs. This role is on-site in Indianapolis, IN.

The Sales Coordinator will provide high-level administrative, financial, and operational support to commercial real estate brokerage producers within the Indianapolis office. This role offers the opportunity to work in a dynamic, fast-paced, and collaborative environment while gaining exposure to multiple aspects of the business, including brokerage, research, marketing, and finance.

Responsibilities:

• Gather market research and compile information to create client deliverables such as market surveys, tour books, and competitive sets.
• Prepare deal documents, including Requests for Proposals, Letters of Intent, renewal letters, leasing status reports, and client correspondence.
• Maintain and update the CRM database to track prospects, clients, and deal information.
• Create and edit presentations, pitches, communications, and other deliverables for client and prospect meetings.
• Plan and coordinate client events, meetings, industry functions, and open houses.
• Serve as liaison between brokers and internal departments such as Research, Marketing, and Finance to address client requests.
• Process and track expense reports in accordance with company policy and manage submissions in PeopleSoft.
• Coordinate travel arrangements and logistics for team members.
• Manage multiple projects simultaneously with strong organization and follow-through.
• Provide general administrative support, including scheduling meetings, greeting clients, conference room setup, and assisting with IT or front desk needs.
• Complete additional administrative or operational tasks as assigned.

Qualifications

• Minimum of 1 year of experience providing administrative support, preferably within the commercial real estate or professional services industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new platforms quickly.
• Experience with Adobe InDesign preferred.
• Strong project management skills, including multitasking, prioritization, and meeting deadlines.
• Highly organized, detail-oriented, and proactive with a willingness to learn and adapt.
• Strong proofreading, editing, and communication skills.
• Demonstrated discretion and professionalism when handling confidential information.
• Positive attitude with a focus on teamwork and personal growth.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.