Sales Coordinator, Marketing & Real Estate

Supporting the Whole You, personally and professionally.

Our people are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Overview:

We are seeking a Sales Coordinator to join our entrepreneurial and successful Brokerage Operations team within our SF office. This is a contract role to start but we would love to find someone who can be a long term fit! We offer a fun, fast-paced, collaborative, dynamic environment with one of the top brokerage teams in the Bay Area. We believe the best inspire the best, so we invest in supporting each other, learning together, and celebrating our success.

Our ideal candidate is focused on delivering only the best work product and results to our brokers and clients. We will engage this candidate in providing high-level support to multiple brokers, often handling a large amount of details relating to complex real estate transactions. The responsibilities of this role include managing deal transactions, customizing marketing materials, interacting with clients, helping with new business activities, moderating financial management, and providing general support. The role also provides a unique opportunity with exposure to all aspects of the business in an excelling market with high visibility.

Qualifications:

• 1-3 years of relevant experience supporting multiple people, preferably in the commercial real estate industry or other professional services organization
• Marketing experience a big plus!
• Bachelor’s Degree preferred, but not required
• Excellent writing, editing, formatting and oral communication skills
• High level of proficiency and working knowledge of Microsoft Office Suite required; knowledge of Adobe Software such as InDesign and Photoshop a plus
• Project management capabilities, including the ability to efficiently prioritize multiple simultaneous projects with minimal direction, often working within tight deadlines and frequent interruption
• Strong client service orientation, proactive working style, and friendly, helpful attitude
• Ability to work enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through action, while maintaining a calm exterior presence
• Commitment to high professional ethical standards and discretion handling confidential information

Responsibilities:

• Prepare documents including Requests for Proposal, Letters of Intent, customer and prospect correspondence, leasing status reports, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures, and best practices
• Create and edit presentations, pitches, and client deliverables using PowerPoint, Adobe InDesign, and Microsoft Software
• Gather research information and create market surveys and tour books by adding building information, maps, pictures, and CoStar data
• Support the Marketing & Sales Enablement teams in the preparation of flyers, brochures, and email distributions
• Maintain all landlord agency listing expiration dates and submit renewal letters when appropriate
• Manage all listings on brokerage listing services including Marketsphere, CoStar, and LoopNet
• Schedule and execute regular email blasts via Eloqua
• Create and maintain intranet sites for client and property purposes including View the Space and Hightower
• Process deal file paperwork, gather and label required documents, obtain necessary approvals
• Manage, update and post transactions to financial software system, Dealio
• Update and maintain company Contact Relationship Management database to track prospects, clients, and deal information
• Assist and participate in planning as needed for industry functions or client events and open houses
• Prepare and execute expense reports including credit expenses and check request forms on a regular and timely basis, meeting financial and legal requirements, and adhering to the T&E policy
• Partner with finance and brokers on monthly/quarterly WIP updates and inbound business reports
• Update and maintain brokers’ professional profiles and other marketing-related material, as needed
• Participate in regular coordinator and business unit meetings
• Organize and participate in periodic client meetings and/or calls
• Perform general duties such as printing, binding, scheduling meetings, greeting clients, setting up conference rooms, maintaining the office, making travel arrangements, and covering the front desk as needed to further support and leverage the sales process
• Assist in the production of large marketing presentations, often with short lead-time
• Prepare and distribute marketing materials/packages including maps, aerials, team marketing pieces, flyers, and submarket updates, market analysis, newsletters, and tour books
• Coordinate/manage mailings - partner with external printers, as needed
• Provide interface for brokers on IT issues, including computer needs, email, calendar maintenance, voicemail, phone, and other related technology and equipment
• Become an organizational expert across databases, technology resources, corporate policies, & broker tools
• Support and encourage the brokers to utilize and adapt technology platforms to support business development strategies