Senior Administrative Assistant (Hybrid - Houston, TX)

Our Customer is an independent investment management firm dedicated to delivering an investment experience that helps people get more out of life. They manage $1,198.7 billion in assets on behalf of clients worldwide with the help of over 8,000 highly engaged and motivated employees focused on client needs. They actively encourage their people to collaborate to find the best ideas and solutions for clients, leveraging the tremendous diversity of thought that exists across their global organization.

We are seeking a Senior Administrative Assistant on a contract basis to help support our Customer’s business needs. This role is hybrid (4 days on-site and 1 day remote/week) in Houston, TX.

The Senior Administrative Assistant will provide various technical and administrative support functions to the Managing Director, Chief Technology Officer (CTO), and the broader Technology department. The candidate will demonstrate an eagerness to learn, possess the skills, and desire to ensure accuracy, and be a self-paced problem solver who is always looking for innovative ways to conduct business and serve the clients.

Responsibilities:

• Manage heavy calendar scheduling and collaborate closely with other administrative professionals across the organization
• Lead meeting coordination and logistics planning for time-sensitive meetings and tasks
• Maintain the structure and scheduling of preparation and debrief meetings for senior leadership meetings and committees
• Oversee comprehensive travel management, including maintaining travel logs, schedules, and analysis
• Manage expense reports, invoice review, and approval processes
• Coordinate internal and external client meetings, including meal arrangements and in-office logistics
• Provide administrative and secretarial support to management teams or business units
• Prepare correspondence, reports, presentations, and meeting minutes using business software applications
• Receive, screen, and direct incoming calls, visitors, mail, and email communications
• Arrange business travel, coordinate meeting logistics, and track and submit expenses
• Support a broad range of firm and business unit administrative needs

Skills and Qualifications:

• 5+ years of administrative or professional office experience
• Bachelor’s degree preferred
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Strong document management and creation skills, including combining documents across Microsoft Office applications and Adobe Acrobat
• Ability to multitask with high accuracy and prioritize effectively under tight deadlines
• Strong written and verbal communication skills
• Excellent organizational skills
• Ability to quickly learn and become proficient in new software applications

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.