Executive Lifestyle Manager (In-office, NYC))

Executive Lifestyle Manager

The Mom Project | New York City | Full-Time | Primarily In-Person

We are seeking an exceptional Executive Lifestyle Manager to support the Founder.

This position is ideal for an experienced professional seeking meaningful, intellectually engaging work with flexibility, autonomy, and long-term growth.

This is not a traditional Executive Assistant or Personal Assistant position.

The Executive Lifestyle Manager serves as the operational architect of personal and professional life, ensuring that executive responsibilities, complex medical care, travel, household operations, and personal logistics operate seamlessly.

The ideal candidate possesses exceptional judgment, anticipates needs before they arise, communicates proactively, and consistently follows through with integrity.

Decision-Making Framework

All operational decisions are expected to follow this hierarchy unless an acute issue supersedes it:

God / Spiritual Commitments

Health

Wellness & Recovery

Family

Social & Relational Commitments

Fashion, Beauty & Personal Maintenance

Household Operations

Administrative urgency should never supersede foundational regulation, health maintenance, recovery, or spiritual commitments.

Primary Responsibilities

Executive calendar and schedule management

Domestic and international travel planning

Complex medical scheduling and care coordination

Specialty pharmacy management

Wardrobe management, packing, inventory, and alterations

Household operations and vendor management

Concierge-level reservations and hospitality

Executive administrative support

Research and special projects

Coordination with physicians, attorneys, financial advisors, and household staff

Process improvement and systems development

What We’re Looking For

The successful candidate:

Thinks several steps ahead.

Anticipates problems before they occur.

Exercises exceptional executive functioning.

Communicates with complete honesty and transparency.

Takes ownership of outcomes rather than simply completing tasks.

Remains composed in rapidly changing environments.

Demonstrates sound judgment with minimal supervision.

Values discretion, precision, and reliability.

Enjoys building systems that create long-term efficiency.

When presenting a challenge, candidates are expected to identify the issue, propose three potential solutions, and provide a thoughtful recommendation.

Integrity is the single most important qualification for this position. Honest communication regarding mistakes will always be valued more highly than attempts to conceal them.

Qualifications

Minimum of three years supporting executives, founders, physicians, entrepreneurs, or high-performing professionals.

Outstanding written and verbal communication skills.

Exceptional organizational and project management abilities.

Demonstrated ability to manage multiple competing priorities.

High proficiency with Apple products, Google Workspace, Microsoft Office, and task management platforms.

Ability to travel domestically and internationally, as needed.

Compensation

$50,000–$55,000 annually, commensurate with experience, plus eligibility for quarterly performance-based bonuses and opportunities for increased responsibility and compensation over time.

This role is designed as a long-term professional partnership for an individual who values meaningful work, intellectual curiosity, and operational excellence.

Qualified candidates should submit a résumé and a brief cover letter describing why they believe they are an exceptional fit for this opportunity.