Office Manager – Public Accounting Firm

***The salary range for this position is $70,000.00 - $90,000.00.***

***Please note, that all applicants applying for US job openings must be legally authorized to work in the United States.***

The Mom Project is excited to partner with Sensiba in their search for an Office Manager. This role will be Hybrid in the Bay Area, Pleasanton, or San Jose, CA. The ideal candidate must have experience managing/leading a team of direct reports. Leadership experience is key for this role.

At Sensiba, we believe in providing our clients with more than just a tax strategy or compliance report — we believe in helping people reach their goals and rest better knowing that they have someone on their side. We help families plan for their financial future, assist businesses in reaching their revenue goals, and we support CEOs and business owners with backend tasks so they can focus on their passion. When our clients worry less about their financial and tax matters, they have more time to do the things they love — that’s when we know we have done our job.

Sensiba is always looking for top talent to add to our integrated team. We have an exciting opportunity for an experienced, high-energy, detail-oriented, and driven Tax Administrative Manager to join our Tax team. If you’re looking for an organization that offers an inclusive environment, uses business as a force for good, and supports you and your family with flexible work options and attractive benefits, take the first step toward joining the Sensiba team!

Named a Top 100 Accounting Firm and Top Workplace USA, we’re recognized for exceptional employee engagement and dedication in helping our clients solve problems, navigate complexity, and build a foundation for sustainable growth.

In 2018, we became a certified B Corporation (B Corp). The B Corp certification distinguishes companies that use the power of business to solve social and environmental problems. It helps us better assess how our core values align with our daily operations and identify where we can improve.

Position Summary:

We have an exciting opportunity for a Tax Administrator to help our Tax Administration department in a variety of important ways. The Tax Administrator is responsible for assisting in the coordination of our process improvement and tax training for Administrative Assistants and Executive Assistants, as well as assisting in other areas of Tax, including performance management, Promapp processes, tax software improvement, billing, automation, project management, and other related projects, as needed.

Essential Functions:

• Facilitate tax administrative training schedule on all tax software
• Prepare training materials/schedules
• Train newly acquired tax office staff on admin procedures/processes
• Review all Promapp processes and maintain updates
• Schedule regular tax administrative process improvement workshops
• Schedule regular check-in meetings with tax Executive Assistants
• Research/review new software solutions and/or updates
• Work with ops teams as tax administrative representative
• Manage tax deadline project clean-up and updates
• Attend Tax Manager WIP meetings and communicate any updates to administrative staff
• Stay up to date on IRS changes and update tax administrative staff accordingly
• Generate invoices after-tax work completed
• Work with IT on automation of tax administrative processes
• Maintain and update all tax administrative documents (i.e. assembly instructions, staff hourly rate changes, organizer letters, SW’s templates, Pfx scanning cover sheets) and communicate them to administrative staff

Skills/Attributes:

• Experience working in a paper-less environment
• Excellent analytical and organizational skills
• Motivated to make a meaningful impact on our firm and to develop oneself professionally
• Proven leadership and communication skills
• Effectively recognize and solve problems
• Intellectually curious to improve processes and increase efficiency within the firm
• Attention to detail and ability to step back and apply big-picture thinking
• Must have clear and strong written, verbal, and active listening skills
• Work well under pressure and with a team; able to meet deadlines
• Ability to work independently and exercise good professional judgment
• Team player with the desire to be an active participant within the firm
• Flexibility and openness to work on a variety of assignments, able to multi-task
• Ability to learn processes quickly and apply systems thinking
• Strong desire to maintain a client service approach and exceed expectations
• Strong technical skills, with proficiency in Excel, Word, Outlook and PowerPoint, and use of Promapp and tax software systems

Education, Knowledge, Training and Experience:

• A Bachelor’s degree in a related area of discipline preferred
• Minimum 5 years of administrative experience
• Ability to travel throughout the SF Bay Area as required
• Experience supporting a public accounting or professional services firm is highly preferred
• MUST be enthusiastic about the opportunity to support our Tax Administrative team!

There are many reasons to join the Sensiba team: generous benefits, competitive compensation, professional advancement opportunities, and above all — our people. If you're looking for an environment that offers you growth, success, and professionalism without compromising your family, passions, and life outside of work, apply today!

Sensiba LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

Sensiba LLP complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us at talent@sensiba.com.

Certain states require employers to disclose the pay range in job postings. This position may be eligible for an annual discretionary bonus. For more information about our benefit offerings and other total rewards, contact our human resources team.

*Compensation may vary based on skills, role, and location.