Tax Administrator (100% Remote)

Our client is on a mission to improve the public accounting experience; to create a firm so unique that ambitious professionals will be willing to wait to join them, then stay for a meaningful career. They are seeking a Tax Administrator to join their team!

Their vision is to be known as the Michelin-Star Restaurant of public accounting. Exceptional. Intentional. Worth the wait. They believe outstanding client service is driven not only by technical excellence, but by operational precision and disciplined follow-through behind the scenes.

Are you the kind of person who sees inefficiency and instinctively builds a better system? Do you take pride in being the steady force that keeps complex work organized, on track, and executed with excellence?

The Tax Administrator is a highly valued operational leader within the tax department — a role designed for someone who wants real responsibility, visibility, and impact from day one. This role is the operational backbone of the Tax Department — the person who ensures deadlines are met, filings are accurate, documents are organized, clients are informed, and the team can focus on high-level tax work without chaos.

You won’t spend your days reacting to disorder. You’ll help prevent it.

If you thrive on precision, accountability, and bringing calm to complexity — and you want to be part of a team that takes pride in doing things the right way — you may be exactly who our client looking for.

What You’ll Do

Department Operations & Workflow Management

• Facilitate day-to-day operational processes within the Tax Department
• Manage project tracking, data collection, and client triage
• Receive, organize, and distribute tax documents to preparers
• Maintain accurate tax records, documentation, and financial statements
• Ensure documentation is audit-ready and accessible

Client Communication & Support

• Serve as liaison between clients and internal tax personnel
• Coordinate and distribute draft and final tax returns
• Provide best-in-class client communication and follow-through
• Track receipt of required documentation and manage client reminders

E-File & Compliance Administration

• Electronically file tax returns and extensions
• Send and track E-File Authorization Forms
• Monitor acknowledgements and rejections
• Ensure timely resolution of filing issues

Technology & Systems Management

• Manage tax software updates, renewals, and access controls
• Facilitate onboarding access for tax-specific applications
• Maintain vendor relationships with software providers
• Identify opportunities to streamline workflows through technology

Billing & Reporting

• Manage the pre-bill and review function for the Tax Department
• Track engagements and support accurate invoicing
• Track tax team utilization statistics

Demonstrated Skills

• Exceptional organizational and project management skills
• Strong analytical and problem-solving abilities
• High attention to detail with precise follow-through
• Technology-savvy with a desire to leverage systems efficiently
• Adaptable and resourceful in a fast-paced environment
• Self-disciplined and internally motivated
• Excellent written and verbal communication skills
• Professional discretion and ability to maintain confidentiality
• Ability to manage multiple client needs simultaneously
• Ability to uphold professional standards and Firm/client confidentiality

Qualifications

• Previous experience in a tax administration or related field
• Must have strong technology skills and be proficient with all aspects of Microsoft Office
• Must have strong written and verbal communication skills and be able to listen effectively
• Work well under pressure in a fast-paced environment
• Ability to learn processes quickly and apply that knowledge to streamlining processes
• Team player with a desire to be an active participant within the organization
• Working knowledge and experience with Slack, Thomson Reuters UltraTax CS and Accounting CS, QuickBooks Online, & Gusto is a plus
• Bachelor’s degree from an accredited college or university

Our Client's Core Values:

Pursue excellence: Bring your best self. Own your work. Commit to learning.

Go the extra mile: Pay attention to detail. Exceed expectations. Offer to help.

Inspire Accountability: Understand your impact. Commit to the WG Way, never compromise on client service.

Show your smarts: Collaborate. Propose solutions. Think methodically.

Lead with kindness: Put people first. Respect and serve others. Find the positive.

Job Type: Full-time

Reports To: Firm Administrator

Work Location: Remote or Hybrid in Austin, TX

Pay: $60,000 - $65,000 per year or hourly equivalent

Benefits:

• Health, Dental, and Vision Insurance
• 401(k) with employer matching
• Variable Compensation Plan
• Paid time off
• Professional development opportunities