Transition Coordinator (Hybrid - Charlotte, NC)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Transition Coordinator on a contract basis to help support their ongoing business needs. This role is hybrid (3 days on-site and 2 days remote/week) in Charlotte, NC.

This position supports the transition of new and expanded work dynamics integrated facility management accounts, and account expansions with a focus on supplier onboarding and procurement deliverables.

Shift: 8 am-5 pm EST, M-F, flexible with a 6:30 am or 7 am start.

Responsibilities:

• Support internal teams and client stakeholders with supplier onboarding processes through sourcing and procurement technology platforms
• Perform data entry and data management activities related to supplier onboarding and transition efforts
• Assist in creating and compiling vendor information packets and required attachments
• Manage large datasets and create dashboards and reports using advanced Excel functions
• Ensure completion of required due diligence for supplier onboarding, including administration within work order and compliance systems
• Maintain and administer supplier files to ensure compliance with organizational and client requirements
• Complete bulk upload templates using multiple data sources during transition periods
• Research and identify missing vendor contact information using internal systems and external resources
• Manage phone and email communications with supply partners, escalating issues as needed to transition leads
• Conduct regular follow-up outreach with assigned vendors to support registration, onboarding, and troubleshooting of system issues
• Collaborate with internal and external stakeholders to support onboarding and transition activities
• Independently identify issues and develop effective solutions for stakeholders
• Ensure compliance with sourcing, contracting, and onboarding policies and procedures
• Track and document all correspondence and authorizations with detailed and accurate records
• Support communication and resolution of compliance items related to certificates of insurance and rate documentation

Skills and Qualifications:

• Strong written, verbal, and interpersonal communication skills
• Strong multitasking and prioritization abilities in fast-paced environments
• Advanced proficiency in Microsoft Office applications, particularly Excel
• Experience using advanced Excel functions, including VLOOKUP, pivot tables, and duplicate checks
• Strong organizational skills with analytical and problem-solving capabilities
• Ability to manage multiple projects with varying timelines simultaneously
• Ability to meet time-sensitive deadlines and escalate issues appropriately
• Experience working with sourcing, procurement, or supplier management systems
• Ability to collaborate effectively with cross-functional teams

Preferred Qualifications:

• Working knowledge of sourcing, procurement, vendor management, or compliance platforms
• Experience with supplier onboarding, transition, or compliance processes
• Experience creating dashboards and performing data analysis
• Ability to adapt quickly to new technologies, tools, and systems
• Change management mindset with the ability to identify and support process improvements

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.