Workplace Coordinator (Austin)

Our client brings over 430 million people together each month through their common interests, inviting them to share, vote, comment, and create across thousands of communities.

They are actively seeking a Workplace Coordinator to join their Experiences team. The Experience Team at builds and provides inclusive, intentional interactions and workplace design. This role will work with the team to oversee their Austin office and to create a workplace that collectively makes their employee experience every bit as vibrant as the platform they support.

This role will require being on site five days/week in preparation of the WeWork space in April/May 2022.

Responsibilities:

• Create an inclusive, sustainable, and dynamic workplace for the employees in the office you support.
• Assist in all in-office catering and food deliveries, including ordering, set up, take down and invoice review/submission.
• Maintain appearance, organization operation of office space and equipment.
• Manage tickets to resolve building maintenance issues, acting immediately to resolve emergencies.
• Manage all aspects of office supplies, kitchen ordering, stocking, and general office experience.
• Maintain relationships with landlords, vendors (janitorial, security, reception, indoor plants, etc.) and internal partners such as IT, HR, and local leadership.
• Maintain accurate sets of floor plans and seating charts.
• Oversee room and desk scheduling through our booking platforms
• Maintain and update office documents as needed and ensure items are securely kept, current and accurate - this includes our Reddit Wiki page, expense reports, security policies, etc.
• Position will also include various ad-hoc projects and administrative tasks required to support the business and International Places team throughout the year.

Qualifications:

• Minimum of two years of office coordination, administrative support or similar role experience within a technology or startup environment strongly preferred
• Strong organizational and creative skills, detail-oriented and ability to handle multiple and ever-changing priorities in a fluid startup environment
• Google Suite experience such as Google Slides, Sheets, and Docs
• The ability to attend work at the physical office on a regular basis during office closures, and longer term on a consistent basis once our offices reopen
• Technical knowledge of electrical, plumbing, HVAC, security and general office maintenance is a plus
• Prior experience opening a new office is a huge plus.