Workplace Coordinator (NYC)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Workplace Coordinator on a contract basis to help support their ongoing business needs. This role is on-site in NYC.

The Workplace Coordinator is responsible for supporting daily office operations and assisting with facilities and event management for the client. This role helps ensure a comfortable, efficient, and engaging environment for all employees and visitors. The Workplace Coordinator assists with vendor relationships, supports workplace teams, and acts as a key point of contact for the client’s Workplace Experience Manager (XM) and the Facilities Manager or Assistant Facilities Manager, contributing to operational excellence and a positive workplace culture.

Responsibilities:

• Support all aspects of office operations, including workplace services and facilities management.
• Assist with managing vendor relationships, including monitoring performance and service delivery.
• Provide support for meetings and events, including booking spaces, assisting with decorating, receiving deliveries, setting up catering, clean-up, and configuring spaces as needed.
• Book meeting rooms for non-event-related requests.
• Process inbound mail daily using the client system.
• Coordinate with cross-functional teams to support unified workplace management efforts and continuous improvement.
• Provide support and direction to vendors, facilities staff, and service providers to ensure minimal disruption and excellent coordination/execution of work within the offices.
• Ensure compliance with company policies, procedures, and local regulations.
• Conduct regular site walks of facilities and audits of workplace amenities.
• Maintain inventory and order office supplies and base amenities.
• Support onboarding and orientation of new employees and vendors to ensure a seamless workplace experience.
• Act as a point of contact and collaborate with the client’s Workplace Experience Manager (XM).
• Assign desks as requested.
• Respond to and resolve workplace requests, escalating as necessary according to established procedures.
• Collaborate with the facilities manager or assistant facilities manager to support planning of budgets and small project requests.
• Review vendor service reports, validate completion of work, and assist with reviewing invoices utilizing the CMMS platform Corrigo.

Qualifications

• 1-3 years of related experience preferred

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.